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Global Payroll & Benefits Coordinator

HR & Admin
Rakuten Kobo Inc.
00012597 Requisition #

Global Payroll & Benefits Coordinator (18-24 month contract)


The Company:


Here at Rakuten Kobo Inc. we offer a casual working start-up environment and a group of friendly and talented individuals. Our employees rank us highly in terms of commitment to work / life balance. We realize that for our people to be innovative, creative and passionate they need to have healthy minds and bodies. With that in mind, we offer one of the best group benefits plans as well as gym discounts and a personal fitness budget. We hold an annual Wellness Day, host Lunch and Learns to promote a healthy lifestyle and provide fresh fruit daily and other healthy snacks. Teams love our Pooch program and say "dogs in the office make everything better".


Booklovers are thrilled to see that we offer employees a free device upon joining.  We encourage reading time as well as host frequent Lunch and Learn Author Series.


We believe in rewarding all our employees with competitive salaries, performance based annual bonuses, stock options and training opportunities.  For our growing Kobo families, we offer a maternity/paternity leave top up, as well as time off for the non-child bearing parent.


The Role:


Rakuten Kobo Inc. is looking for a Global Payroll & Benefits Coordinator to join our Employee Experience team in our Liberty Village office in Toronto.


Reporting to the Senior Manager, Global Total Rewards, you will provide support inputting global payroll & benefits changes, assisting employees with queries, as well as HR reporting across our fast-paced global organization.


The Person:


You are analytical with strong attention to detail and accuracy. You can multi-task, work well under pressure and excel in a team environment.  If you are passionate about the role you can play in delivering a best in class employee experience, Rakuten Kobo is the place for you!


Here’s what we are looking for:


Knowledgeable: You have 1-3 years payroll and benefits administration experience and are familiar with payroll systems. You are customer focused, have a sense of urgency and a drive to go above and beyond every day.


Fast Learner:  You are adaptable, can pick up new systems quickly and are passionate about personal growth and development.


Organized: You are impeccably organized and constantly re-assess priorities to ensure you meet all deadlines and ensure absolute confidentiality of data.


·       Process payroll transactions semi-monthly and monthly for salaried employees globally (Canada, USA, Brazil, and various European countries)

·       Prepare and submit payroll to external companies (Ceridian Dayforce, ADP RUN, ADP SPM)

·       Verify payroll data for accuracy and compliance

·       Respond to employee, manager and third-party payroll and benefit inquiries

·       Foster strong relationships with payroll providers; serve as contact for technical issues related to payroll processing

·       Process & maintain group benefits plan changes (enrolment, terminations, amendments)

·       Calculate monthly EHT and WSIB premiums

·       Responsible for year-end global payroll tasks (including tax forms, annual reconciliations, returns, etc.)

·       Reconcile and process Benefits Plan monthly billing

·       Preparation of payroll reports and files for month-end accounting close for Finance team

·       Assist in implementation of new country payrolls when applicable

·       Track & calculate bonus pro-rations for leaves of absences & promotional changes

·       Process expatriate payroll changes and annual tax returns with tax provider & Rakuten Global Mobility team

·       Assist employees joining voluntary retirement programs globally & update payroll contributions

·       Prepare monthly and quarterly reports for finance and on an ad hoc basis

·       Stock Option Administration, including processing exercise and sale of shares


As the Global Payroll & Benefits Coordinator, you will have the following:

·       Post-Secondary education in finance, payroll, HR or a related field of study, or equivalent level of education and experience

·       PCP designation complete, or in progress, would be a very strong asset

·       1-3 years’ experience in a Canada payroll capacity (Global Payroll and Human Resources experience is an asset)

·       Strong interpersonal skills; a customer service approach with ability to engage with employees at all levels

·       Self-starter who is eager to take on new responsibilities and grow in a fast-paced environment

·       Experience with payroll & HRIS required, Ceridian Dayforce and Workday experience an asset

·       Solid hands on experience with Excel to reconcile and analyze payroll variances/discrepancies

·       Exceptional communication skills (written and verbal)


To Learn More About Kobo:

Go to the site: https://www.kobo.com

Get the behind-the-scenes look: https://news.kobo.com/

Follow us on Twitter @: http://twitter.com/kobo


Rakuten Kobo Inc. is an equal opportunity employer.  Accessibility accommodations for candidates with disabilities participating in the selection process are available on request. Any information received related to accommodation needs of applicants will be addressed confidentially.


Rakuten Kobo would like to thank all applicants for their interest in this role however only qualified candidates will be shortlisted.


About Rakuten Kobo Inc.

Owned by Tokyo-based Rakuten and headquartered in Toronto, Rakuten Kobo Inc. is one of the world’s most innovative eReading services offering more than 6 million eBooks and audiobooks to millions of customers in 190 countries. Believing that consumers should have the freedom to read any book on any device, Kobo provides people with a choice when reading. Kobo offers an eReader for everyone with a wide variety of E Ink eReaders to suit any Reader’s style including Kobo Clara HD, Kobo Aura H2O, and Kobo Aura ONE; along with the company’s free top-ranking eReading and audiobook listening app for Apple® and Android®. Kobo’s award-wining eReaders can be found in major retail chains around the world. For more information, visit www.kobo.com.

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