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00011259 Requisition #

We are looking for a sharp, driven, and multi-tasking Executive Assistant to support multiple executives.  This is a great opportunity for an experienced and enthusiastic candidate to work and grow in an innovative, fun, and hi-tech environment. The role will be based in our San Francisco office. 

Responsibilities:


  • Communicate with all levels of internal and external contacts and ensure prompt responses
  • Manage and maintain a busy calendar, and respond to meeting requests that require frequent re-prioritization
  • Coordinate both international and domestic travel
  • Assist with preparing documents and meeting materials; occasional research
  • Assist team with meeting deadlines and having all information to help exeutives make decisions
  • Handle multiple tasks at the same time and have the ability to change direction quickly and often without having all the details
  • Anticipate needs
  • Assist with high-level projects as needed

 

Required Skills & Experience:

 

  • Minimum 4-7 years of progressively responsible experience as an admistrative or executive assistant.
  • Bachelor's degree preferred but not required
  • Must be proficient in Microsoft Office Suite and possess a general techie proficiency
  • International & domestic travel arrangements and scheduling experience
  • Exceptional written, verbal, and interpersonal communication skills
  • Strong organizational skills that reflects the ability to prioritize, plan ahead, and perform multiple tasks seamlessly
  • Creative and resourceful in solving issues and improving processes
  • Proven ability to handle situations independently
  • Able to work successfully in a highly international, cross functional team environment -- being comfortable and familiar working with different cultures and time zones is essential.
  • Attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice
  • A terrific work ethic accompanied by a get-it-done attitude
  • Experience supporting more than one leader with different personalities and comfortable approaching each team member differently to best fit their working style.
  • Comfortable supporting executive(s) remotely/based out of another office location
  • Ideal candidate will have experience working in a global corporate environment; Japanese language proficiency a plus

 

 

 

 

 

 

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