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Rakuten USA, Inc.
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00011219 Requisition #
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We are looking for a sharp, driven, and multi-tasking Executive Administrator to support 2-3 executives. This is a great opportunity for an experienced and enthusiastic candidate to work and grow in an innovative, fun, and hi-tech environment. The role will be based in our Midvale, Utah office. This position will work closely with Rakuten’s Global Advertising Business (GAB) team to support their administrative needs and coordinate with other sub-businesses of Rakuten.

 

Responsibilities:

• Communicate with all levels of internal and external contacts and ensure prompt responses

• Manage and maintain a busy calendar, and respond to meeting requests that require frequent re-prioritization

• Coordinate both international and domestic travel

• Assist with preparing documents and meeting materials; occasional research

• Assist team with meeting deadlines and having all information to help executives make decisions

• Handle multiple tasks at the same time and have the ability to change direction quickly and often without having all the details

• Anticipate needs

• Assist with high-level projects as needed

 

Qualifications:

• Minimum 3-5 years of progressively responsible experience as an administrative or executive assistant.

• Bachelor's degree preferred but not required

• Must be proficient in Microsoft Office Suite and possess a general techie proficiency

• International & domestic travel arrangements and scheduling experience

• Exceptional written, verbal, and interpersonal communication skills

• Strong organizational skills that reflects the ability to prioritize, plan ahead, and perform multiple tasks seamlessly

• Creative and resourceful in solving issues and improving processes

• Proven ability to handle situations independently

• Able to work successfully in a highly international, cross functional team environment - being comfortable and familiar working with different cultures and time zones is essential.

• Attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice

• A terrific work ethic accompanied by a get-it-done attitude

• Experience supporting more than one leader with different personalities and comfortable approaching each team member differently to best fit their working style.

• Comfortable supporting executive(s) remotely/based out of another office location

• Ideal candidate will have experience working in a global corporate environment; Japanese language proficiency a plus


Any unsolicited resumes/candidate profiles submitted through our website or to personal email accounts of employees of Rakuten and any subsidiaries of Rakuten are considered the property of Rakuten and any subsidiaries of Rakuten and are not subject to payment of agency fees.

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